Exhibitor Resource Center

Exhibitor Services Manual

You can use the Exhibitor Services Manual to place any orders needed for your booth and also view important deadlines from our general services contractor, Freeman. Click here to access the exhibitor service manual.

Promote Your Booth

In order to enhance your exhibitor experience, we have partnered with a third-party vendor, Feathr, to offer custom marketing tools as a FREE service to all exhibitors. These marketing tools allow you to easily invite your customers and prospects to receive a FREE expo-only pass and drive more traffic to your booth. 

Your customized portal contains a landing page for social media sharing and an email template. Each include information on how your clients and prospects can register for a free expo hall pass courtesy of your company. This is an easy and effective way to make sure you’re getting attendees to your booth that are of interest to your organization. The free expo-pass you are offering gives your customers access to the exhibit hall, networking reception and two conference sessions of their choice. Please note these free passes are to be used to invite clients and prospects to join you at CLEAN GULF; not to register your booth staff.

To access your marketing tools, you will need to login to your company’s Map Your Show Account. Login details were sent to the main point of contact at your company. If you need help logging in, please contact Santina Simons at ssimons@accessintel.com.

Exhibitor Quick Facts

Exhibition VenueHenry B. Gonzalez Convention Center
900 E. Market Street
San Antonio, TX 78205
Exhibition DatesNovember 8-9, 2023
Move-In HoursMonday, November 6                                  3:00 PM – 6:00 PM
*booths 400 sq. ft. or larger ONLY*
Tuesday, November 7                                   8:00 AM – 6:00 PM
*ALL Exhibitors*
Exhibition Hours           Teardown may not begin until the exhibit hall is closed on Thursday, November 9 at 1:30 PM              
Wednesday, November 8                            9:45 AM – 6:30 PM
Thursday, November 9                                 9:30 AM – 1:30 PM
Move-Out HoursAll exhibitors must be moved out of the facility by Thursday, November 9at 6:00 PM         
Thursday, November 9                                 1:30 PM – 6:00 PM
Show ManagementAccess Intelligence 9211 Corporate Blvd., 4th Floor
Rockville, MD 20850
Official DecoratorFreeman Exhibitor Support
Phone: (888) 508-5054
Freeman Advance Order DeadlineOctober 9, 2023
Booth EquipmentEach 10×10’ booth will be set up with a high black back drape, 3’ high black dividers and a 7”x44” one-line ID sign
Show ColorsBlack Back Drape with Black Side Drape
Booth CarpetingThe exhibit hall is not carpeted. However, aisles will be carpeted in midnight blue. All booths must be carpeted or have floor covering. Exhibitors are expected to cover the concrete floor.
Event Dress CodeBusiness Casual
Shipping Freeman Services will BEGIN to accept material to the Advanced Warehouse October 9th – October 30th, 2023.  Materials arriving before October 9th may incur additional surcharges.
Advanced Warehouse Address:
Exhibiting Company Name/Booth #____________
Clean Gulf Conference & Expo Nov 2023
C/O Freeman
3323 N Pan Am Expressway, Ste 126
San Antonio, TX 78219
Hotel Rooms
We know you have many options when booking your stay in San Antonio, TX. That’s why the CLEAN GULF show management team has worked with partner hotels to secure the best pricing at your favorite properties. Stay within our block for discounted pricing and other perks! Visit our website to see all of the hotel options at a range of price points and remember to book your room by Monday, October 16th, 2023 to secure these discounted rates. Please contact Santina Simons at ssimons@accessintel.com with any questions.

Events on the Show Floor

Wednesday, November 8
9:45 AM – 10:30 AMNetworking Break
12:15 PM – 1:30 PMLunch
2:00 PM – 5:00 PMCLEAN GULF Beer Garden Open
3:00 PM – 3:30 PMNetworking Break
5:00 PM – 6:30 PMOpening Reception in the Exhibit Hall
Thursday, November 9
10:00 AM – 10:45 AMNetworking Break
12:00 PM – 1:30 PMCLEAN GULF Beer Garden Open
12:15 PM – 1:30 PMLunch